Abstract Submission

Oral presentations typically describe original empirical research or meta-analyses and reviews. They can also include “important replications” (please state in the abstract what this study is replicating and why this is important) or describe “lessons learned” from problems and pitfalls in specific research projects (for the presentation format, please see the “lessons learned” in the poster section below). The maximum number of presentations for presenting authors is one oral presentation.

Most oral presentations will be allocated by the track chairs to a 20-minute slot, divided as follows: 15 minutes talk, 4 minutes discussion, 1 minute change of presenters. Some presentations will be allocated to a 10-minute slot (i.e., an 8-minute talk). The decision to allocate presentations to a 20-minute or a 10-minute slot or a poster (due to a large number of oral submissions) will be made by the track chairs and approved by the Scientific Committee.

Abstracts should include:

Title: 15 words or less

Author(s) details (name and affiliation): First name(s) followed by surname(s); Institution of affiliation, country. Authors should be no more than 10. The first author is the presenting author.

The body of the text should be no longer than 180 words and include:

Background: State the primary objectives of the study, including the main research questions, aims or theory being tested.

Methods: Quantitative studies should include design, participants (including number of participants), measures; qualitative studies should include design, participants, methods of data collection and analysis, e.g. grounded theory, discourse analysis, and IPA.

Findings: Quantitative studies should include a summary of the results; qualitative studies should include a description of the main findings such as the themes or categories generated. Note: it is not acceptable to state “findings will be presented”.

Discussion: Conclusions and/or some discussion of the possible contribution to, or implications for, health psychology. Note: it is not acceptable to state “results will be discussed”.

Please do not include a list of references at the end of your abstract.

These are 30-minute talks (+ 10 minutes for discussion) that provide an extended presentation of a topic, a theory, or an innovative line of research. They should be of special interest to a wide audience. Only two such talks will be included in the conference program. If you wish to compete for these special overview talks, please submit a 300-word abstract accompanied by a short statement justifying an extended talk by January 16^th to the Chair of the Scientific Committee (Yael Benyamini, benyael@post.tau.ac.il ). These submissions will be judged by the Scientific Committee by the end of January (to allow submission of a regular presentation if not accepted; if accepted, this talk counts as the one oral presentation allowed per presenter). 

There is a maximum of one poster per presenting author.

Poster presentations can be of the following types:

a. Regular poster

These posters present original empirical research or reviews. The abstracts follow the same format as those for oral presentations, see above.

b. Lessons learned

Since, very often, problems in research tend to be very informative, these posters will be devoted to discussing lessons learned from problems and pitfalls in specific research projects.

Abstracts for “Lessons learned” posters should include:

Title: 15 words or less

Author(s) details (name and affiliation): Name: first name(s) followed by surname(s); Institution of affiliation, country. Authors should be no more than 10. The first author is the presenting author.

The body of the text should be no longer than 180 words and include:

Background: State the primary objectives of the study, including the main research questions, aims or theory being tested.

Methods: Quantitative studies should include design, participants (including number of participants), measures and qualitative studies should include design, participants, methods of data collection and analysis, e.g. grounded theory, discourse analysis, and IPA.

What went wrong: Describe the limitations/obstacles faced in conducting the research

Possible solutions: Describe possible solutions (If any)

Conclusions: What have we learnt from this?

c. Work in progress

This type allows researchers to present and share work in progress. Although these posters do not require data collection to be completed, the work still has to be of a demonstrably good scientific quality to be accepted. Consequently, the abstract should have clear and explicit aims and objectives, hypotheses or research questions; methods should be clearly described, with an explicit statement of intended sample size and justification for this; a clear plan of analysis should be outlined, which should make clear how the intended analyses will address the research aims or research question; and the discussion section should clarify the expected or potential implications of the research.

Abstracts for “Work in progress” posters should include:

Title: a title of 15 words

Author(s) details (name and affiliation). Name: first name(s) followed by surname(s); Institution of affiliation, country. Authors should be no more than 10. The first author is the presenting author.

The body of the text should be no longer than 180 words and include:

Background: State the primary objectives of the study, including the main research questions, aims or theory being tested.

Methods: Quantitative studies should include design, participants (including number of participants), measures and analyses; qualitative studies should include design, participants, methods of data collection and analysis, e.g. grounded theory, discourse analysis, and IPA.

Expected results: Describe the preliminary or expected results.

Current stage of work: Describe the stage you are in terms of the work described.

Discussion: Some discussion of the possible contribution to, or implications for, health psychology.

Please do not include a list of references at the end of your abstract.

d. Hands-on interventions

This will allow for presentation of interventions and intervention material, if possible in terms of the facilities and equipment needed and linguistic barriers. Submitting a proposal for presenting hands-on interventions is allowed in addition to the one poster per person limit.

Abstracts for “Hand-on interventions” should include:

Title: 15 words or less

Author(s) details (name and affiliation): First name(s) followed by surname(s); Institution of affiliation, country. Authors should be no more than 10. The first author is the presenting author.

Required equipment: The conference may be able to provide a computer and projector. Any other equipment will need to be provided by the presenters. Please list the equipment you will need from the conference in order to present your intervention.

The body of the text should be no longer than 180 words and include:

Background: State the primary objectives of the intervention, including the aims or theory being tested.

Methods: Briefly describe the design, participants (including number of participants), measures, and intervention protocol.

Findings: These could be findings from an empirical evaluation of the intervention or could be more descriptive.

Discussion: Some discussion of the lessons learned and the possible contribution to, or implications for, health psychology.

Please do not include a list of references at the end of your abstract.

Symposia provide an opportunity for focused presentations of a particular topic. A symposium consists of 4 oral presentations and a discussant or five oral presentations, each 20 minutes long, from different authors on a related theme (totaling 100 minutes). The authors should be from at least two different countries, preferably more. Presenters in a symposium cannot submit an additional oral presentation.

The convenor must submit the symposium details (see below), symposium overview abstract and the timetable indicating the running order of the sections. Each of the symposium participants must then submit the abstract of their own presentation with its respective details (linked to the symposium by its code, see below).

Symposium details:

Title: 15 words or less.

Convenor details (name and affiliation): First name(s) followed by surname(s); institution of affiliation, country.
There can be one or maximum two convenors, but only one has the responsibility of the symposium.

Chair details (name and affiliation): First name(s) followed by surname(s); institution of affiliation; country. There can be up to two chairs. The chair may be the same person as the convenor.

Discussant details: First name followed by surname; institution of affiliation; country.
After the presentations, the discussant provides an overview of the main issues (about 10 minutes) and facilitates a general discussion of the topic by the audience and the authors.

Symposium overview abstract (maximum 300 words) including:

Aims: four or five points that summarise what you expect the symposium to achieve.

Rationale: explaining why it is important to discuss this issue at this year’s conference.

Summary: outlining the symposium as a whole and integrating the individual contributions.

Timetable indicating the running order of the sections (prepare as a separate file, to be uploaded in the submission process).

Submission: All items listed up to this point will be submitted by the symposium convenor. Following this submission, the convenor will receive a code for the symposium and send it to the presenting authors. Then each author will submit her/his individual abstract, using the code to link it to the symposium. Please note that the overview and all abstracts of the symposium must be submitted to the same track.

Abstracts for individual symposium presentations: Please follow the submission guidelines for an oral presentation for the format of the abstract.

Please do not include a list of references at the end of your abstract.

A roundtable or debate provides an opportunity to take forward an issue of relevance to health psychology by critiquing current evidence and suggesting future directions for research and applications.

A roundtable or debate should focus on a topical issue and discuss it from different perspectives. The contributors should provide summaries of their perspectives on the issue that are sufficient to enable delegates to be actively involved in the structured discussion. These structured discussions should provide an original contribution to the debate in the area. The roundtable format is a series of maximum five presentations from different presenters, across two or more institutions, and an interactive discussion period. The session should last for 100 minutes. The presentations should have a clear structure and require active participation with delegates during the general discussion. They should not be unfocussed, informal discussions around a topic.

Variations on this format, which involve greater audience participation, are welcome. If you wish to submit such a creative variation, please inquire before submission with the Chair of the Scientific Committee (Yael Benyamini, benyael@post.tau.ac.il ).

Participation in a roundtable or debate can be in addition to an oral presentation.

The proposal must be submitted by the roundtable convenor and should include:

Title: 15 words or less.

Convenor(s) details (name and affiliation): First name(s) followed by surname(s); institution of affiliation, country.

There can be one or maximum two convenors, but only one has the responsibility for the roundtable. The convenor(s) also serves as the chairperson who takes responsibility for leading the discussion and asking questions.

Contributors’ details (name and affiliation): First name(s) followed by surname(s); Institution of affiliation, country.

For debates there should be no more than 3 contributors.

For roundtables there should be no more than 5 contributors.

Roundtable overview abstract (maximum 400 words) including:

Purpose: a statement of focus to be addressed by this discussion.

Objectives: up to four objectives, summarising what you expect the discussion to achieve.

Rationale: a rationale for addressing this issue at this conference.

Summary: outlining the context or focus of each contributor’s research / approach.

Timetable indicating the running order of the sections (prepare as a separate file, to be uploaded in the submission process).

Please do not include a list of references at the end of your abstract.

This category refers to workshops provided on Tuesday, September 1st, 2015, before the official opening of the conference.

A workshop provides an opportunity for a group of participants to achieve a specific goal or address a particular problem. It may be designed to train or educate participants in a particular research methodology or theoretical approach, or to address a specific problem, such as how to use particular research findings in health care or policy. A workshop can also be a useful way to develop a consensus on a particular issue. For example, the goal of the workshop may be to produce a position statement or policy on a particular topic, to identify priorities in a specific area or to develop theoretical perspectives or methodologies. It should have a clear structure and require active participation by everyone involved.

Contributors should state whether they prefer a half-day or full-day conference workshop. The proposal must be submitted by the workshop convenor and must include:

Title:  a title of 15 words or less.

Facilitator(s) details (name and affiliation): First name(s) followed by surname(s); Institution of affiliation, country.

There can be one or maximum two convenors, but only one has the responsibility of the workshop.

Facilitators should be experts in the topic.

Workshop overview abstract (maximum 300 words) including:

Objectives: up to four objectives, summarising what you expect the workshop to achieve and issues to be addressed.

Activities: an indication of the activities that will be undertaken during the workshop.

Description of the intended participants.

The maximum number of participants for the workshop.

Conflict of interest: Convenor(s) are required to disclose any potential conflict of interest they may have in relation to the content of the proposed workshop (this disclosure is not included in the word limit).

Please also note that:

Conference workshops should focus on topics of the conference tracks and be of broad relevance to health psychology such as methods, scientific writing, intervention techniques and development strategies, evaluation strategies, health behavior theories, implementing health psychology into practice, critical reading, etc.

Full-day workshops are reimbursed with 250 Euros per workshop (not per facilitator) and half-day workshops are reimbursed with 125 Euros per workshop (not per facilitator) by the EHPS. Workshops will take place providing a sufficient number of participants apply to ensure the workshop is financially viable. If only a small number of participants register for a workshop, the EHPS has the right to cancel it up to four weeks ahead of the conference.

Create an “EasyAcademia” account through www.easyacademia.org

Activate your account by clicking on the activation link sent into your email account.

Note: Please check your Spam/Junk folder if you have not received the email within a few minutes.

Visit http://www.easyacademia.org/ehps2015, click on the EHPS 2015 LOGIN button and provide your authentication details to continue.

You are now viewing the initial screen to start the submission process. The submission process is the same for both symposiums and abstracts, the system will automatically produce the needed forms according to your later selections.

Please click on Start a new submission on the top right to continue.

Please select the appropriate track for your symposium.

The menu on the left will show more options after you select a track, and the Submission Guidelines will be displayed.

When you have gone through them, please click Continue.

Please choose one of the available submission formats as your preferred format. If your submission gets accepted, the final decision on the format will be made by the chair.

If you are submitting a Symposium, or an Oral Presentation for a Symposium, please see the section below marked Symposium submissions.

If you are submitting a Roundtable and debate, please see the section below marked Roundtables and debates.

Submitting a Symposium

Go through the steps for Title and Abstract input, providing the title and abstract of your symposium proposal.

Under Contributors, we suggest you first start with yourself. The system allows for various roles to be assigned to different persons, so you may be the Convenor (responsible for the Symposium), Chair, and Correspondent, or split the roles to different persons. Up to two chairs and two convenors can be selected for a symposium, and at least one convenor must be marked as a correspondent.

Correspondents will receive e-mail notifications concerning the Symposium and approval process, so please mark all interested parties as such.

If you will have a discussion as part of your Symposium, please assign a person as the Discussant who will be leading the discussion.

When you have selected your contributors, you can then proceed to the Attachment section of the submission process. Here you must upload a Word document containing the timetable indicating the running order of the sections in your symposium.

The last step in the Symposium submission process, the Summary, will show you the various details you input during the process. If you wish to make a change, you may click on any option on the left list (Track, Title, Abstract etc.) to view the specific section, make your change, then continue again to the Summary step.

When you are happy with the provided details, you may click on Submit Now in the Summary page to finalize your Symposium Proposal submission.

Important: As the convenor, you will receive a 6 character code after you submit your symposium (on screen and via e-mail) which you must give to the abstract authors for your symposium, as it is used to link the symposium with the abstracts.

Submitting a Symposium Oral Presentation

When the Symposium Convenor invites you to submit, you will receive a 6 character code to connect your submission to the Symposium.

Under Format, you must provide the code in the next to last option (Symposium: Oral Presentation). The code will be checked and the Format will be available if the code was correct. In case of someone selecting an erroneous Track than the one set for the Symposium, the user will be notified to correct it. If the track and code are correct, you can click on Continue to go through the rest of the steps.

Submitting a Roundtable & debate

Go through the steps for Title and Abstract input, providing the title and abstract of your proposal.

Under Contributors, we suggest you first start with yourself. The system allows for various roles to be assigned to different persons, so you may be the Convenor (responsible for the Roundtable), Chair, and Correspondent, or split the roles to different persons. Up to two chairs and two convenors can be selected for a roundtable, and at least one convenor must be marked as a correspondent.

Correspondents will receive e-mail notifications concerning the Roundtable & debate approval process, so please mark all interested parties as such.

When you have selected your contributors, you can then proceed to the Attachment section of the submission process. Here you must upload a Word document containing the timetable indicating the running order of the sections in your Roundtable.

The last step in the submission process, the Summary, will show you the various details you input during the process. If you wish to make a change, you may click on any option on the left list (Track, Title, Abstract etc.) to view the specific section, make your change, then continue again to the Summary step.

When you are happy with the provided details, you may click on Submit Now in the Summary page to finalize your Roundtable & Debate Proposal submission.

In these two steps, please provide the Title and your Abstract, while keeping within the word limit.

A word counter is provided for your convenience.

Under the Authors step you may input the details for the paper authors.

If you so wish, you may submit on behalf of another person who may for various circumstances be unable to submit on their own.

If the paper will have only one author, please mark them as Presenter and Correspondent. If there are more than one authors, please remember that only the correspondent will receive e-mails concerning the abstract submission (e.g. acceptance etc.). When you are done with the authors step, please press Continue to go to the final step, Summary.

The last step in the submission process, the Summary, will show you the various details you input during the process.

If you wish to make a change, you may click on any option on the left list (Track, Title, Abstract etc.) to view the specific section, make your change, then continue again to the Summary step.

When you are happy with all the details provided, you may click on Submit Now in the Summary Page to submit your work to our system.

If at any point you are having trouble submitting, or require more information, please contact us at support@easyconferences.org and we will respond back as soon as possible.